8 Google Drive Tips To Make Running Your Business Easier

Google Drive is a must have tool for anyone who is starting or running an online business. In the post below, I will talk through my favourite Google Drive tips.

There are a number of benefits to using Google Drive. These include:-

• Stores everything in the one place
• Share info and work with peers
• Keep drafts together that you can revert to at any time
• Send PDF versions of your work

In order to use Google Drive, you will need to ensure that you have a Google Account.

Google Accounts are free to sign up for, and you also receive a Gmail account.

You will need to use your Gmail address in order to access Google Drive.

If you already have a Gmail account, then you have a Google account and can set this up quickly.

The process is really quick and easy easy and you can do so here.

My Top Google Drive Tips

There are so many features of Google Drive that I love.

My top Google Drive tips or hacks are below –

Google Docs

This is part of your Google Account. Google Docs is a word processor application that is web-based.

You can create documents, spreadsheets and slides using Google Docs and can access these from any computer that has an internet connection.

This gives you the ability to work anywhere and at any time.

Accessibility

You can use it anytime and anywhere online and offline.

You can activate this option in Settings, and it will sync any work that you do offline to your Google Drive once you access the internet again.

Google Drive Extension

Download this extension to make it easy to save pictures, content, images to your Google Drive by  a simple right-click..

Google Drive Shortcuts

If you love a good shortcut – Google Drive has a big list of shortcuts that you can use to help you streamline your activities.

You can always display the list by pressing Shift + / or Ctrl + / on Chrome OS or Windows, or ⌘ + / on a Mac.

Or, click the gear icon in the upper left hand corner of your screen and choose “Keyboard Shortcuts” from the dropdown menu.

Full list of keyboard shortcuts can be found here.

Forms

You can create forms to help you collect data e.g. from a survey.

The data that is collated is that automatically collated and put into a spreadsheet.

To create a form, simply click on “Create” and select “Form”

Mind Maps

MindMeister is a Google Chrome App lets you create mind maps right on your web browser.

You can then save it in your Google Drive, allowing you to view and edit whenever you like

Sharing Documents

Instead of holding it on your website which can slow down your site, you can just share a link.

You can share a Doc with anyone by just giving them the link.

Click the “Share” button then click the “Get Shareable Link” button and simply copy and paste the link provided.

Dictation

You can use the voice typing feature to dictate your document.

This is a great tool for talking out loud and brainstorming your ideas and Google will auto-populate for you.

It is a little bit buggy but it does the trick.

These are just a small sample of the features of Google Drive that I use and love.

What features are you a fan of?

Would love to hear from you.